Privacy Policy

Last updated: 11/20/2025

This Privacy Policy explains how BitFern collects, uses, shares, and protects information when you visit the site, read articles, submit content, or interact with us in any way. By using BitFern, you agree to the practices described here. If you do not agree, you should stop using the site.

1. What This Policy Covers

This Privacy Policy applies to:

  • The BitFern website and all pages on it
  • Email newsletters and updates you subscribe to
  • Guest post submissions, pitches, and communication with our editorial team
  • Any features or tools hosted on the BitFern domain

It does not apply to third party websites, platforms, tools, or services that may link to or appear on BitFern. Those services have their own privacy practices.

2. Information We Collect

We collect information in three main categories.

A. Information You Provide

You may share information with us when you:

  • Email our team
  • Submit a guest post or pitch
  • Join a newsletter
  • Complete a form
  • Participate in feedback surveys
  • Send corrections or updates

This may include:

  • Name
  • Email address
  • Optional author bio
  • Website links you choose to share
  • Any text, images, or files included in your submission
  • Any content you send us for potential publication

If you submit a guest post, we collect the entire content of your submission, including text, links, and any metadata stored in your files.

B. Information Collected Automatically

When you use BitFern, we automatically collect technical information to keep the site functional, secure, and optimized.

This may include:

  • IP address
  • Browser type and version
  • Device type and operating system
  • Date and time of access
  • Pages visited
  • Time spent on each page
  • Clicks, scroll patterns, and interaction data
  • Referring website or link
  • General location based on IP

This information is used to analyze visitor traffic, prevent misuse, debug issues, and improve the site.

C. Information From Third Party Tools

BitFern may use third party tools for:

  • Website analytics
  • Email delivery
  • Form processing
  • Security protection
  • Spam filtering

These services may collect limited technical information as part of their function. They use the data only to provide services on our behalf.

3. How We Use Information

BitFern uses information to:

  • Operate the website and keep it functional
  • Analyze visitor trends and improve content quality
  • Deliver newsletters and updates
  • Respond to emails, pitches, and communication
  • Review, edit, format, and publish guest submissions
  • Moderate comments or public contributions
  • Protect the site from misuse or attacks
  • Maintain accurate editorial and security records
  • Comply with legal and administrative requirements

We do not use personal information for advertising profiling.

We do not sell personal information.

4. Cookies and Tracking Tools

BitFern uses cookies and similar technologies to:

  • Track site performance
  • Measure traffic and engagement
  • Remember simple preferences
  • Prevent spam and abuse
  • Improve page load performance

Cookies never give us direct access to your personal files or device.

You may disable cookies through your browser settings. Some site features may function differently if cookies are blocked.

5. Guest Posts, Submissions, and Public Content

If you submit content to BitFern, including guest posts, commentary, corrections, or suggestions:

  • The content may be published publicly
  • Your name and optional bio may appear with the content
  • Search engines may index the content
  • The content may remain available even if you request removal

To maintain consistency, accuracy, formatting quality, and long term editorial standards, BitFern retains the right to:

  • Edit
  • Rewrite
  • Update
  • Shorten
  • Expand
  • Reformat
  • Remove
  • Replace
  • Reorganize

any submitted post or guest post at any time.

This includes edits to:

  • Titles
  • Subheadings
  • Content
  • Quotes
  • Examples
  • Links
  • Images
  • Metadata
  • Tags
  • Categories

By submitting content, you grant BitFern full permission to publish, edit, and modify the material at our discretion.

6. How We Share Information

We may share information in the following limited situations:

A. Service Providers

We use trusted vendors to help with:

  • Analytics
  • Email management
  • Cloud hosting
  • Spam filtering
  • Site security

These vendors only access the data necessary to perform their tasks and may not use it for any other purpose.

B. Legal Requirements

We may share information if required to:

  • Comply with the law
  • Respond to legal requests
  • Protect our rights
  • Address security issues

C. Business Changes

If BitFern undergoes a merger, acquisition, or expansion, certain information may be transferred as part of the transition.

D. At Your Direction

If you request or consent to sharing your information in a specific way, we will act accordingly.

We may also share aggregated or de identified data that cannot identify any individual user.

7. Data Retention

We keep information only as long as necessary for:

  • Operating and improving the site
  • Editorial and archival purposes
  • Legal compliance
  • Security and fraud prevention
  • Responding to user requests

Examples:

  • Analytics logs may be kept for a limited time
  • Email conversations may be stored for record keeping
  • Guest posts and related editorial files may be retained indefinitely as part of our publishing history

When information is no longer needed, it is deleted or anonymized.

8. Your Choices

You may:

  • Opt out of newsletters at any time
  • Request access to personal information we hold about you
  • Ask us to correct inaccurate information
  • Request deletion of certain personal information
  • Ask questions about how your data is used

Some requests may not be possible if the data must be retained for legal, security, or editorial reasons.

To make a request, contact hello@bitfern.com.

9. Children’s Privacy

BitFern is not intended for children under the age of 13, and we do not knowingly collect personal information from children. If we learn that a child under 13 has provided personal information, we will delete it.

10. International Visitors

BitFern operates in the United States. If you access the site from another country, your information may be transferred to servers in the United States, where privacy laws may differ from your own jurisdiction.

11. Security

We use reasonable technical and administrative measures to protect information. No online service can guarantee perfect security, but we work to prevent unauthorized access, misuse, and data loss.

12. Changes to This Policy

We may update this Privacy Policy at any time. When changes occur, the updated version will be posted on this page with a new “Last Updated” date. Continued use of BitFern means you accept these changes.

13. Contact Us

If you have questions about this Privacy Policy or want to make a request, contact us at: contact@bitfern.com